Leave Policy

Applicability: –
1. This leave Policy shall commence from 01.01.2025 onwards.
• This policy shall apply to all staff members of the University unless separately
specified.
• It shall not be applicable to employees appointed on a part-time contract and
daily basis.
• This policy shall supersede all existing leave policies issued.

2. Definitions:
• Leave: Leave is a provision to stay away from work, for genuine reasons, with
prior approval of the competent authorities.

3. Applicability
These Regulations shall apply to all Regular Employees of the University
(Including its Campuses), other than the following:
(1) Engaged on daily rates of wages:
(2) Engaged on contract basis.
(3) Engaged as Apprentices/Trainees; and /or
(4) Whose terms of appointment do not include the benefit of leave.

4. Classification of employees

5. Right of Leave:

• Leave cannot be claimed as a matter of right. When the exigencies of service so
demand, leave of any description may be refused or revoked by the leave
sanctioning authority.
• Leave should always be applied for and got sanctioned before it is taken except,
in case of emergency and for satisfactory reasons.
• It will be the responsibility of the leave taker to arrange for another
teachers/employee to take his place during the leave days.
• The leave account shall also be maintained (besides HR) for each Staff in the
Department/Faculty concerned.
• The leave year shall run from 1st Jan in every year to the 31st of December.
• In case a Staffs is recalled to duty before the expiry of his leave, such recall to
duty shall be treated as compulsory in all cases.

6. Earning of Leave:
Except as otherwise provided in these Rules, leave shall be earned by period spent
on duty only.

7. Commencement and Termination of Leave:
• Leave ordinarily begins from the day on which leave as such is actually availed
of and ends on the day preceding on which duty is resumed.
• Sunday or other public holidays (except vacations) may be prefixed as well as
suffixed to leave.

8. Return to duty on Expiry of Leave:
Except with the permission of the authority which granted the leave, no person on
leave may return to duty before the expiry of the period of leave granted to him.

9. Approving Authority for Leave:

Following are the leave approving authorities:

10. Casual Leave
• A whole-time regular staff of the University shall be eligible for 12 days casual
leaves.
• Casual leave cannot be carried over to the next year.
• Casual leave cannot be combined with any other kind of leave except when
leave is granted on account of sickness supported by medical certificate.
• An employee on casual leave is not treated as absent from duty and his pay is
not intermitted.
• Public Holidays and Sundays falling in between the Casual Leave shall be
counted as Part of Casual Leave.
• CL availed for half the duty hours shall be treated as half day Casual Leave
except in the case of faculty who are not entitled to half day leave.

11. Special Leave (SL):
Special leave, not exceeding ten days in an academic year, may be granted to a staff
member for the following purposes with permission of provost.
a) To conduct an examination of a university/Public Service Commission/Board
of studies/Institution; and
b) examination or other similar to inspect academic institutions attached to
statutory board, etc.
c) Attending conferences, congresses, symposia and seminars, delivering
lectures etc.

NOTE:
1. In computing the ten day’s leave admissible, the day of actual journey, if any, to
and from the places where activities specified above, take place, will be excluded.
(1) Duty Leave may be granted for: with permission of provost.
• Attending conferences, congresses, symposia and seminars on behalf of the
University or with the permission of the University.
• Delivering lectures in institutions and Universities at the invitation of such
institutions or universities received by the University, and accepted by the
Vice Chancellor:
• Working in another Indian or foreign university, any other agency,
institution or organization, when so deputed by the University.
• Participating in delegation or working on committee appointed by the
Government of India, State Government and University Grants
Commission, a sister university or any other academic body

12. Medical Leave (ML):
• An employee working appointed/working on regular basis is entitled to 08
medical leaves in a year.
• ML cannot be taken as half day.
• ML not availed in the Calendar Year shall be carried forwarded in the next
Calendar Year.
• To avail ML up to 03 days medical certificate is not required but this is
possible only if Casual leave balance is Zero.
• An employee who has availed medical leave for more than 03 days will be
required to submit a certificate of fitness at the time of resuming duties as may
be prescribed.
• Submission of factitious medical certificate as supporting document shall lead
to disciplinary action against the employee.

13. Earned Leave
• Earned Leave (EL) is applicable to all confirmed/regular non-teaching staff
members.
• All non-teaching staff members are eligible for 30 days of Earned Leave per
year.
• EL is credited twice a year:
▪ First Credit: 1st January (15 days)
▪ Second Credit: 1st July (15 days)
• Every non-teaching employee is eligible for Earned Leave of 15 days during
the period of probation. (first one year form joining)
• 50% of unveiled Earned Leave shall be carried over to the next year leave
account.
• Maximum accumulation limit is 300 days.
• EL must be applied in advance, preferably 7–10 days before the leave date.
• An employee must apply for a minimum of two consecutive days of leave at a
time.
• Teaching employees are not eligible for Earned Leave.

14. Vacation Leave for Teaching Employees
• Vacation Leave can be availed only during the vacation period. The vacation
period will be declared by the registrar after consideration with provost.
Generally, the semester and vacation period will be as follows:
• Every Teaching employee who has fully served for two semesters in an
academic year is eligible to avail 30 days of vacation leave including
intervening holidays, in two spells [i.e. November-December and May – June].
If the employee has served only one semester, he/she is eligible for 15 days of
vacation leave. During November-December, vacation leave will be restricted
to a period of not more than 30 days at a time. If the service period is less than
one semester, he/she is not eligible for vacation.
• If any teaching staff member is required to work during the official vacation
period, he/she will be eligible to receive Earned Leave equivalent to 50% of the
total vacation days worked.
• The vacation leave may be availed in two spells in each vacation with a
minimum of 15 days. Vacation leave should be applied well in advance and
must be sanctioned by the authority before availing the same. Casual Leave,
Earned Leave, Compensatory Leave, On-Duty etc., cannot be combined with
Vacation Leaves.

15. Study Leave
• Study leave is granted to encourage employees to pursue higher education,
professional development, research, or training programs that enhance their
skills and contribute to the university’s growth.
• Study Leave may be granted to Permanent whole-time employees. (other than
a Professor of the University).
• The employee must have satisfactory performance records and no disciplinary
issues.
• They can get 10 days of Study leave in which they can submit their projects,
viva, paper Presentation, exams & any other their study related.
• Study leaves to avail in case to pursue advanced degrees (e.g., Master’s, Ph.D.),
to participate in specialized training or certification programs & to conduct
research or professional development activities that align with institutional
goals.
• Study leave shall apply with approval of academic council.

16. Maternity Leave
• Based on the Maternity Benefit Act, 1961 (Amended in 2017)
• Every female employee is eligible for maternity leave.
• For first two children, a woman employee is entitled to 26 weeks of paid
maternity leave.
▪ Maximum 8 weeks can be taken before the expected
delivery date.
▪ Balance can be taken after delivery.
• After maternity leave, if the work permits, the employer must consider
allowing work-from-home for a mutually agreed period.

17. Paternity Leave
• Paternity leave of 15 days may be granted to male teachers during the
confinement of their wife, and such leave shall be granted only up to two
children.

18. Leave without Pay (LWP):
• One day salary shall be deducted for one day LWP, if approved by competent
authority.

19. Compensatory Leave for Hostel Rector
• This policy defines the rules and regulations for granting Compensatory Leave
(CL) to the Hostel Rector who is also serving as teaching staff at Lokbharati
University for Rural Innovation.
• This compensatory leave is applicable only to the Hostel Rector in
recognition of additional responsibilities performed beyond regular academic
duties.
• The Hostel Rector shall be entitled to below days of Compensatory Leave per
academic year.
➢ BRS Programme Hostels
• First Year BRS Rector: 10 days per academic year
• Second Year BRS Rector: 10 days per academic year
• Third Year BRS Rector: 7.5 days per academic year
➢ B.Voc. Programme Hostels
• First Year B.Voc. Rector: 7.5 days per academic year
• Second Year B.Voc. Rector: 06 days per academic year
• Third Year B.Voc. Rector: 05 days per academic year
• These leaves are separate from the regular CL, ML, and SL already available to
all faculty members and this leave will be treated as CL.
• Unused Compensatory Leave cannot be carried forward to the next year under
any circumstances.
• The Rector shall be responsible for arranging a replacement or assigning
duties to another authorized staff member during their absence.
• The leave will be granted subject to administrative approval and verification of
student presence on campus.

20. Effect of Leave on Service Record:
• Any period away from place of work without any approved leave shall be
treated as absent from duty.
• Only entitled leave can be availed during the notice period of exit from the
services, however because of some genuine reasons leave over and above the
entitlement can be availed. All such leaves shall be treated as equivalent to two
days without pay leave.
• In case of any disputes, interpretation or any other matter concerning the
Leave Policy, the decision of the VC /DAA shall be final and binding on all
concerned.
• Any clause in this policy can be deleted, added and amended with the
permission of the Board of Management.